MEETINGS & EVENTS

“Getting the job done in an efficient and expeditious manner!”

Be Productive Meetings & Events understands the importance of meetings and company gatherings. We also understand the time that it takes to put a productive and strategic meeting or event together, and that’s why our mission, and commitment is to save you time, and money. Regardless of how big or small your next event may be, Be Productive Meetings & Events will be an extension of your organization to help you streamline the process and deliver a successful event anywhere in the world. We get the job done so that you can Be Productive!

With over 20 years of experience in the Hospitality Industry and a full understanding of the operations including Sales, and Food & Beverage, you will not only save valuable time but you will benefit from our ability to negotiate the best value with the least liability for your program.

Be Productive Meetings & Events will research, evaluate and present to you the ideal venue for your event based on your specific needs. We send the request for proposals, track down the answers, follow-up with the hotels and manage the entire process on your behalf. Best of all, we are compensated by the hotels and therefore there is no cost to you!

Securing a location and finding a venue is just one important detail when planning an event. There are so many other strategic details that need attention prior to the event and during the execution to ensure that everything runs seamlessly. Organizing an event is about strategic planning, meeting design and making sure that you can measure your return on investment (ROI)! Be Productive Meetings & Events can be your full service partner.

Our years in the industry have given us the ability to build solid business relationships with partners in hotels & resorts world wide. We look forward to you giving us the opportunity to partner with you and make this the start of a fruitful long term relationship with your organization.

Our Services

  • Give you time back to be more productive
  • Identify venues that match your criteria
  • Negotiate the lowest rates and concessions
  • Quantitative Savings
  • Risk Mitigation
  • Service Quality
  • Assist with site inspections
  • Contract review and negotiating

Additional Services

  • Portfolio Management
  • Strategic Meeting Design
  • ROI Measurement
  • On-site Logistics Management
  • Registration Management
  • Travel Management Services
  • Conference Event Planning
  • Corporate Event Planning
  • Communications Management
  • Guest Speakers and Entertainment
  • Exhibit Management
  • Off-site Activities
  • CME Meeting Planning
  • Live Medical Meetings

Site Selection & Contract Negotiation


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We know that securing the right location and venue is critical to the success of your program. We also know that Meeting Planners today are under increasing pressure to do more with less. Our commitment is not only to save you time and money, but also to deliver value in the form of quantitative savings, risk mitigation, and service quality. Be Productive Meetings & Events does not have a contractual relationship to place business in certain properties or with certain brands. We will start by getting to know what is important and what your organizations’ goals, and objectives are for your meeting, and we will strategically work with you in order to ensure that we secure the very best venue. Our goal is to become an extension of your organization!

 Regardless of the destination, we can facilitate your needs anywhere in the world. Whether you are looking to place a small board meeting of 10 people or a large high-tech conference of over 1,000 people, you can rest assure that your program will be in the best hands.

Meetings & Events includes:

  • Group Meetings – group gatherings of companies, associations or professions.
  • Conferences – participatory meetings designed for discussion, fact-finding, problem solving and consultation.
  • Exhibitions – events at which products and services are displayed and sold.
  • Incentives – group gatherings of companies as a reward subset of an incentive, recognition or a loyalty program, which is a business tool used to change behavior to improve profit, cash flow, employee engagement and customer engagement.

Once we find out what your company goals and objectives are, we at Be Productive Meetings & Events will do all of the initial time consuming leg work that is needed when planning a meeting or event, and we will give you back the time needed to Be Productive with your other important tasks. After we identify venues that match your criteria, we will negotiate rates and concessions, and present to you the best options. We will also gladly assist and coordinate your site inspection (s), and facilitate the contracting process.  As part of the contracting process, we will review the initial contract and if needed, negotiate a comprehensive customized contract addendum to ensure that your organizations needs are also legally protected.

Be Productive Meetings & Events provides business advice on contract terms and conditions and not legal advice.

Experienced Strategic Meetings Management

clockSecuring a location and finding a venue is just one important detail when planning an event. There are so many other strategic details that need attention prior to the event and during the execution to ensure that everything runs seamlessly and that you get your return on investment (ROI). The key to meeting your goals and objectives, and having a memorable, and measurable event is ensuring that all the details are taken care off. Conference Management is much more than choosing menus and audio-visual. It is about strategic planning and meeting design! Be Productive Meetings & Events can be your full service partner. We customize our fee’s according to our clients budget to ensure that we can partner with any client.  Some of the services available on a retainer are:

  • Portfolio Management
  • Meeting Design
  • On-site Logistics Management
  • Registration Management
  • Travel Management Services
  • Conference Event Planning
  • Corporate Event Planning
  • ROI Measurement
  • Communications Management
  • Guest Speakers and Entertainment
  • Exhibit Management
  • Off-site Activities
  • CME Meeting Planning
  • Live Medical Meetings
Contact Us

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